Company Name: AECOM Import
Job Details
Duration: Permanent
Min Education: Not Specified
Salary: Commensurate
Job Type: Full Time
Min Experience: Not Specified
Required Travel:
Location:
  • USA - Indianapolis Indiana, 46201
Job Description
Working at AECOM makes you a member of a global team and an award-winning company. You are supported through a network of connections within your role, your discipline and the regions in which you operate. 
 
With 41,000 people in more than 100 countries, AECOM is a leader in all of the key markets that it serves. Our highly capable team provides a blend of global reach, local knowledge, innovation and technical excellence in delivering solutions that enhance and sustain the world’s built, natural and social environments.
 
AECOM understands the value of our natural environment and the need to minimize impacts from society and industry.  As one of the world’s leading global consultancies, our 5000 talented professionals have a long history of providing environmental solutions for clients around the world.
 
AECOM’s Bloomington, IN office is currently seeking an ADMINISTRATIVE ASSISTANT. This individual will be based in Bloomington but additionally support our Indianapolis staff.  Occasional day travel to Indianapolis (paid) will be required.  The administrative assistant’s job responsibilities would include the following:
 

  • Answer phones/greet customers

  • Daily filing and project file creation

  • UPS and FedEx package shipments and receipts

  • Keep current inventory of all office supplies and materials. Re-order as needed.

  • Invoicing and billing – Knowledge of basic accounting procedures

  • Review and prepare expense reports as requested

  • Knowledge of all office machines including phone system, fax, copier, etc.

  • Maintain postage meter

  • Knowledge of regularly used computer programs such as Word, Excel

  • Update current project leads and status

  • Ability to set-up webcasts and other presentations using projection equipment

  • Trade Show and Career Fair bookings/coordination (Schedule, follow-up, etc.)

  • Maintain updated client contacts and contract information 

  • Take meeting minutes as needed

  • Provide administrative assistance to all Indiana staff

  • Maintain fleet vehicle maintenance schedules - deliver for servicing when required

  • Keep reception area neat and orderly 

Needed attributes:
 

  • Flexible personality / willing to take on new and challenging roles

  • Team player

  • Computer literate (Word, Excel, etc.)

  • Organizational skills and ability to prioritize

  • Basic bookkeeping skills

  • Pleasant phone voice

  • Ability to accept constructive criticism well

  • Respectful of others work environment

  • Fast learner

  • Forward thinker-Someone who looks at the big picture

  • Flexibility with schedule as needed

  • Dedicated

  • Focused

  • Minimum of High School Diploma  

AECOM employees around the world enjoy a wide range of benefits and competitive compensation package. AECOM is much more than just a place to work. It's a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects world wide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. Come grow with us! For more information on AECOM, please visit our website at www.aecom.com. AECOM is an Equal Opportunity Employer.